Sustainability
  1. TOP
  2. Sustainability
  3. ESG
  4. Supply Chain Management

Supply Chain Management

We will share the Procurement Basic Policy with our suppliers in order to become a company that is trusted and selected by stakeholders, conduct responsible procurement activities, and work to make continuous improvement in accordance with the Hirata CSR Procurement Guidelines.
Under the lead of its director, the Procurement Division plays a central role in promoting sustainable procurement in cooperation with sustainability promotion activities.

Procurement Basic Policy

  1. In compliance with laws and ethics

  2. In a fair and just manner as an equal partner with our suppliers

  3. That give due consideration to human rights concerns and the reduction of environmental impact in the selection of suppliers and procured items

Hirata CSR Procurement Guidelines

Hirata CSR Procurement Guidelines

CSR Procurement Self-Assessment

In procuring products, and raw materials, we are promoting CSR (corporate social responsibility) throughout the supply chain and making improvements in accordance with conventional requirement items of quality, performance, price, and delivery time and items added from the perspective of the environment, working environment, human rights, etc.
From fiscal 2021 to fiscal 2023, we conducted CSR procurement self-assessments at 135 companies that are positioned as important suppliers. During the same period, all of those suppliers agreed to comply and cooperate with the Hirata CSR Procurement Guidelines (100% of the 135 suppliers completed the self-assessments and provided written confirmation agreeing to comply and cooperate with the Hirata CSR Procurement Guidelines).
We have also conducted interviews and audits with some suppliers to confirm that there are no major problems at this time.
As for supplier audits, we conducted an audit at one company in fiscal 2022 and audits at 24 companies in fiscal 2023.

Business Continuity Plans

As a result of conducting a self-assessment of BCPs in the supplier CSR procurement questionnaire, their implementation status was found to be an issue. Going forward, we will promote improvements designed to raise the level of implementation.
In recent years, when serious natural disasters such as earthquakes and floods have been occurring frequently, we have been promptly confirming the damage situation with our suppliers to minimize the impact on our production activities.

Establishment of Supplier Whistleblowing Contact Point (Supplier Helpline)

In response to the Revised Whistleblower Protection Act and in accordance with the strengthening of governance, the Company set up a supplier helpline in 2022 and posted the point of contact on its website. Based on the information provided, the helpline secretariat (the Compliance Department) will conduct an internal investigation and take corrective and preventive measures. Strictly protecting the confidentiality of reports, whistleblowers will never be subjected to disadvantageous treatment for the reason of making a report.

Reporting method We have set up a dedicated point of contact on our external website

Establishment of supplier whistleblowing contact point：https://www.hirata.co.jp/contact/hl-supplier/
Those subject to reporting Suppliers (of goods, software, utilities, equipment, etc., necessary for our production activities)
Post-report handling We promptly conduct a factual investigation of the reported case, implement necessary measures,
such as an order to cease and desist or recurrence prevention, if non-compliance proven
Number of reports 2 (the Company responded to both reports (100% response rate))

Contact Window Information

If you are a supplier, please contact us by clicking the below with your company information and proposal.

Responsible Minerals Sourcing Policy

Minerals such as tantalum, tungsten, tin, and gold, which are mined and traded in the Democratic Republic of Congo, its surrounding countries, and other high-risk areas (CAHRAs), pose risks of human rights violations such as child labor and forced labor, as well as risks related to conflict.

Policy
The Hirata Group will implement measures to avoid the use of minerals that pose risks of human rights violations, based on the principle of respecting human rights.

Initiatives
Based on the due diligence guidance established by the Organisation for Economic Co-operation and Development (OECD), we investigate the country of origin of minerals used in purchased items, and if we find that any minerals that pose a human rights risk, such as conflict minerals, are being used, we take prompt action to eliminate them.
 

Yuichiro Hirata
President
Hirata Corporation
November 8, 2024

Responsible Minerals Sourcing Policy

Measures for Responsible Mineral Procurement

We are aware of international efforts to investigate and monitor the use of conflict minerals※1, which have been implicated in human rights abuses and labor problems, and minerals that pose a risk of child labor and environmental destruction. We conduct survey of suppliers to support these efforts. In line with the update of the RMI (Responsible Minerals Initiative) information, we regularly conduct surveys of each supplier using CMRT and EMRT※2 templates.

*1 Conflict minerals: The term refers to minerals, among them tantalum, tungsten, tin, gold, and cobalt, produced in the Democratic Republic of the Congo and neighboring countries, which are regarded as a source of funding for armed groups that are committing serious human rights violations.
*2 CMRT: Conflict Minerals Reporting TemplateE MRT: Extended Minerals Reporting Template